The workflow from the project sponsor’s perspective
The project workflow seen from the project sponsor’s perspective serves as a guide rail throughout the project.
The project sponsor specifies the business rationale (benefit in relation to expected resource consumption and risk) for the project in the Business case.
The Project charter describes the project arena and defines the objectives, exclusions, limits and conditions. It serves as confirmation that the project manager and the project sponsor are in agreement and gives a mandate to the project leader.
Once delivery is made, the sponsor has the responsibility of following up against the business objectives. After a suitable time period, the degree to which the business objective were achieved will be documented in the Business objectives evaluation.
Gates (G1 – G5) are future-oriented decision points where the business rationale of the project is tested. This is when the decision is made whether or not the next phase should be started. A gate lets the project sponsor review, analyze and test the project.